For businesses operating fleets, handling the paperwork for deliveries, invoices, and logging hours can take up a lot of time, often creating administrative bottlenecks. Vehicle GPS tracking devices, when used with the right telematics tools, can help eliminate all the manual processes and help your team focus on running your business instead.
So, how do GPS tracking systems help reduce your fleet operation’s administrative burden? Find the answers here.
Reducing Documentation
When fleet managers eliminate manual paperwork, they are reducing their administrative overhead. GPS tracking systems can not only help reduce the amount of time your team spends on documentation but also the number of phone calls made to drivers. Fleet administrators can get access to real-time updates from their fleet management system’s dashboard.
As GPS data gets integrated into your digital ticketing system, your administrative team will no longer have to waste time sorting and matching tickets with job orders or verifying orders. All the following datasets will get automatically recorded:
- Load
- Vehicle location
- Delivery time
Since your GPS-based fleet management system can record all the data, your invoicing process will also become simpler as all the relevant data gets consolidated in one place.
Save Valuable Time
When you reduce your team’s administrative burden using the above-mentioned streamlined approach, you can ensure that they spend less time dealing with administrative tasks and more time growing your business. Fleet tracking systems can also reduce overhead costs. They free up your time, speed up invoicing, and eliminate manual errors. Your company can become more efficient and productive.
Access to relevant data can also help optimize your operations. GPS tracking systems provide a comprehensive log of data that helps enhance fleet management.
Improved Billing Accuracy
When it comes to fleet operations, keeping track of load deliveries and work hours can quickly create a nightmare of a documentation process. This increases billing errors and the chances of disputes.
All those challenges can be eliminated with the help of GPS tracking. You will have access to accurate and verifiable records of each vehicle’s activity. This ensures the invoicing is based on actual work and not just estimates.
GPS-based data allows managers and dispatchers to see when a vehicle arrives and departs and what route it takes. The timestamped data makes it easier to verify work hours and delivered loads. Such accountability brings the following benefits:
- Reducing the chances of overcharging
- Avoiding disputes with customers
- Ensuring accurate payments for drivers
A GPS-powered system helps create a more streamlined and dependable invoicing process. This can further help strengthen the trust between fleet managers and drivers and between your company and customers.
Efficiently Gathering & Utilizing Data
Vehicle GPS tracking devices can gather large volumes of data. When combined with the right fleet management system, these devices can make it easier for fleet managers to analyze and use the data to make the right decisions at the right time. Fleet managers need easy-to-read and concise reports to track factors affecting fuel consumption, productivity, and driving behaviors.
GPS tracking devices enable real-time data collection that can be shared with team members, drivers, and customers. This brings greater visibility and provides up-to-the-minute updates on vehicle location and delivery time. Since fleet managers can monitor fleet vehicles in real-time, they can take quick action if they notice a vehicle deviating from the predestined route.
Conclusion
Using GPS fleet management tracking systems can bring efficiency and speed to your business’ administrative tasks. You will be ensuring that your team collects the right data, generates useful reports, sends out timely alerts, and provides quality customer service. Overall, you can benefit from reduced paperwork and operating costs, improved operations and productivity, better dispatching, reduced time card theft, reduced fuel consumption, and improved driver retention. Fleets that do not use GPS systems cannot sustain for long in a competitive market.